Center Woods Upper Elementary School


How to Search the Website

Not on the menu?
Can't find the item you are looking for on a menu? You can use the SEARCH feature.


Where is the SEARCH feature located?

The SEARCH feature is located on the main menu which is just located below the SAU 24/name. The main menu contains the words - HOME  SAU 24 INFO  PARENTS  TEACHERS  COMMUNITY  HELP  SEARCH.


Why use SEARCH?
If you are searching for specific information, you can use the keyword facility to look at any entry on this website. Results are grouped to show for example all webpages together and then all documents, you can narrow down the search by category as listed at the top of the search page.

Search gives you the option to search only in the following parts of the web site - Attachments, Categories, Contacts, Articles, Newsfeeds, Weblinks, and Tags. 

Search feature includes a Search for option. This option allows users to search either for All words, Any words, or Exact Phrase.


How do you SEARCH?

  • Type in the word you want and press ENTER.
  • Type in the part of the word you want and press ENTER (i.e partial word fen finds fence, fender, etc.).
  • Type in the words you want and press ENTER.

Ways to improve the results of a SEARCH
AND
Use to join or separate words in the same section of an item or page (i.e. words in the title, or words in the page content), i.e. Dog AND Cat will return only results containing both Dog and Cat

OR
Use to separate words in the same section of an item or page (i.e. words in the title, or words in the page content), i.e. Dog OR Cat will return results containing either Dog or Cat, or both. 

Search for a phrase or string of text using quotes ("")
To conduct a search for an exact phrase, use quotation marks around it like "Swimming Pool". This is a useful feature for place names, legal terms, document types and other situations where you want to ensure that words appear next to each other on the page.

How This Website Works

Overview

Five key concepts are the foundation for this website's design and functionality - ViewPoint, Responsive Design, Chunking, Data Refresh, and Feedback.


ViewPoint

The Problem
As this website contains a large quantity of information about the School Administrative Unit (SAU), it's easy to get overwhelmed, lost or confused. 


The Solution
The concept of VIEWPOINT was designed into this website to make it easier for you to find the information that you are seeking. The website was designed with the viewpoints of PARENTSTEACHERS, and COMMUNITY member.

Why use viewpoints?
Because WHO is looking typically drives WHAT information they are looking for. 
For example - A parent often is looking for different information than that of a teacher or community member using this website.


How do viewpoints work?
For each viewpoint a unique menu (quick menu) of the most commonly sought for items was setup. The quick menu requires only a single click to get to your targeted item. No need to search through multiple menu branches to find what you are looking for. You access the appropriate quick menu by clicking on your viewpoint - PARENTS, TEACHERS, and COMMUNITY member - as listed in the MAIN MENUFor example - If you are a parent, then click on PARENTS in the MAIN MENU.



What happens if the item you want is not in your viewpoint's quick menu?
Click on SEARCH in the MAIN MENU. Type in your keyword or keywords. Click on the SEARCH button which looks like a magnifying glass. Then review the returned search results for your information. Alternatively you can click on SAU 24 INFO in the MAIN MENU and manual navigate in the traditional manner through the website's extensive menu listings.

How do we decide what items to include in a quick menu for each viewpoint?
Each quick menu must be kept to minimum number of items to ensure searching through the list is quick and easy for website users. Using Google Analytics and website search queries we can determine what are the most commonly sought for items in the website. Based on this data the quick menus are updated to include items covering 95% [2-sigma rule] of a typical website user's queries. We also test changes to an item name in the quick menu to determine which is easier for website users to find their information. For example - Place two different item names for the same information like "Inclement weather procedure" and "Weather related delays & closings" on a quick menu. Next we determine which item name was most commonly used and update the quick menu.


Responsive Design
We incorporated responsive design into the website. Responsive Web Design (RWD) is a web design approach aimed at building a website to provide an optimal viewing experience—easy reading and navigation with a minimum of resizing, panning, and scrolling—across a wide range of devices from smartphones to tablets to desktop computers.

Translation?

The web server automatically adjusts navigation and the arrangement of content based on the size of your device's screen.  If you ever attempted to scroll through a standard website without responsive design with your smartphone, then you know how difficult it is to navigate or view content.


Chunking
A website user doesn't want to scroll down page after page of text to find the information that they want. This is especially true on mobile devices with small screens.

Enter the concept of "chunking". Chunking is the technique of breaking down a large block of information into smaller units of information known as "chunks".

The quantity of content on a webpage is kept minimal using vertical menus combined with chunking. Using a vertical menu a user drills-down to view a specific chunk of information related to the topic being viewed. For example the vertical menu for LIBRARY includes access to chunks of information like HOURS, NEW ARRIVALS, SERVICES, etc.



Data Refresh
Data is not organic, but nevertheless data does get stale with age.

Whenever possible content data for the website is pulled from dynamic sources like Google Calendars, Google Spreadsheets, and RSS feeds to keep it fresh and up-to-date.

The Data Curator for the SAU website is responsible for managing on a daily basis short-lived, but critical information. Examples of short-lived data are events in the school calendars (academic, athletic, event, facility, and school lunch), daily announcements, and maintaining the photo gallery.

When feasible an object posted on the website is given a life-span indicating a birth date to start displaying and a terminate date to stop displaying. We don't want the website filled with stale announcements. For example displaying in May an announcement about an upcoming Thanksgiving Holiday Concert which occurred last November. The website software automatically manages objects based on their life-span.

A Content Curator writes new articles for publication and serves as editor for any content submitted by employees for publication on the SAU website.


Feedback
Though listed last, feedback in the form of suggestions from website users provides a valuable contribution. Feedback confirms (or not) the validity of website design changes on improving functionality. When analyzed, feedback can suggest new directions, helpful information or a criticism to improve the future experience of website users.


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